If you use an microsoft 365 or microsoft exchange account with outlook you can use the scheduling assistant and room finder to help schedule your meetings.
Adding rooms to room finder outlook 2010.
Below you can check out the video describing on how to add a room in outlook 2016.
You also can use the keyboard shortcut ctrl shift q to create a new meeting.
This has been built in exchange 2010 in combination with outlook 2010 so that users are able to find the rooms with ease.
A room mailbox is a resource mailbox that s assigned to a physical location such as a conference room an auditorium or a training room.
You can create a list of rooms on exchange server than thru outlook use room finder as shown below to find the available rooms.
In order to see how rooms work in outlook 2016 have a look at the previous post of mine room finder in outlook 2016.
Then you can switch rooms and or times until you find one that works for you.
Outlook client will show all the rooms and all conflicts but to empower your users and let them see only the rooms that are available for the time when they re looking at scheduling a meeting to improve user productivity requires you to setup room finder for microsoft office outlook by leveraging room list distribution groups.
For this feature to work outlook can t use cached exchange mode.
This issue occurs if no room lists were created in the organization.
0 if you subsequently display the room.
We have successfully added a room in outlook 2016.
When you hide the room finder on the appointment tab of a meeting form the following data is written into the windows registry.
For more information see no available rooms for a meeting outside working hours.
Create and manage room mailboxes.
Use the scheduling assistant.
18 minutes to read 7.
By adding rooms in outlook it helps us stay organized when we plan meetings.
From the inbox select new items meeting or in the calendar select new meeting.
To configure room finder follow the steps below.
If you close the room finder and then add the room it should be fine.
In its name the room list will be blank and the room will not add.
This appears to be caused by the room finder feature of outlook 2010.
Reserving a room in outlook in outlook all of the resources or rooms in your organization will show up as locations.
When a user creates a new meeting in microsoft outlook the show a room list option isn t displayed in the room finder pane additionally none is displayed in the choose an available room box.
Once you pick a room you will see any conflicts if the room is already reserved.
Manually controlling the room finder.
If you have a meeting room with a special character i e.
